New-Hire Reporting

The process of new-hire reporting is an important function in human resources that involves the recording and transmission of new employees' details to the appropriate government agencies or departments. Employment information generally includes: the employee's name, Social Security number, address, and other relevant data. The main motive of new-hire reporting is to comply with the legal needs, such as those concerning taxation and unemployment insurance. Through timely reporting of new hires, organizations help to be compliant with state and federal regulations as well as the fraud prevention effort that is vital in programs such as child support enforcement.

Example of New-Hire Reporting

In this case, say that the business employs several new people to augment the workforce. During the onboarding process, the HR department will be collecting all the essential details of the new employees, including the personal and employment information. Upon collecting this information, the HR department puts it together in a standardized format, and thereafter submits it to the appropriate government agency, e.g. state's new-hire reporting program. This is to ensure that the company remains compliant with the legal requirements and therefore the new employees have a smooth integration into the enterprise.