Healthcare staffing agencies face different hiring challenges than in-house HR teams. Internal teams hire for cultural fit and long-term roles. In contrast, staffing firms focus on speed, volume, and client satisfaction.
Staffing agencies typically fill positions in just 4-14 days. However, internal teams take around 36 days. With over 86% of firms now using Vendor Management Systems (VMS), seamless software integration is vital.
We’ve reviewed various platforms to find what works best for healthcare staffing teams. From end-to-end applicant tracking to VMS integrations and redeployment features, here are 10+ best recruitment software for healthcare staffing.
10+ Best Healthcare Staffing Software for 2025
We have researched, reviewed, and ranked the top 11 healthcare recruitment software for agencies based on ATS, CRM, bulk resume data, analytics, and more.
Our detailed reviews cover their features, pros, cons, and verdicts to help you choose the best.
1. Skima AI
Skima AI is a healthcare staffing agency software built to streamline end-to-end hiring. It uses in-house AI models to simplify talent sourcing, resume parsing, candidate matching, outreach, and insights.
Moreover, you can seamlessly integrate it with existing ATS and VMS systems. Skima AI enables healthcare hiring teams to hire quickly while maintaining quality and avoiding a steep learning curve.
Top Features of Skima AI
- AI Search Algorithm Trained on Millions of Resumes
- AI candidate matching with explainable scores
- Skill Evidence Detection
- Secure in-house AI models with no external APIs
- One-click multi-board job posting
- Automatically Extracts and Organizes Data from Resumes
- Applicant Tracking and Candidate Pipeline Management
- Resume Tagging Capabilities
- Automated personalized AI campaigns
- Integrates with existing ATS and HR Software Seamlessly
- On-premises Deployment Option
- Enterprise-grade security and compliance
2. GoHire
GoHire is a UK-based applicant tracking system (ATS) that stands out as a top-tier solution in the healthcare staffing software landscape. Further, with its intuitive interface and robust functionalities, GoHire serves as the skilled surgeon of ATS platforms.
Designed for seamless operation, GoHire offers a user-friendly interface that simplifies the hiring process for healthcare recruiters.
Also, its easy navigation ensures that even the busiest recruiters can efficiently manage candidate pipelines and job postings.
Top Features of GoHire
- Publish jobs across varied job sites
- Build customized career pages
- Interview scheduling
- Global support system
3. NextCrew
NextCrew offers a comprehensive solution for all healthcare staffing needs, making it easy and efficient for healthcare organizations. With features like AI-driven job management and scheduling, recruiting and onboarding become seamless processes.
Recruiters can also benefit from self-service options, enhancing convenience. The platform includes timesheet management with GEO-fencing, ensuring accurate tracking of staff hours.
Integration with payroll and invoice management streamlines financial processes. Additionally, NextCrew provides an open API and analytics for deeper insights and customization options.
Top Features of NextCrew
- Paperless onboarding
- Automated workflows
- Expense management
- Compliance management
4. BlueSky
BlueSky healthcare staffing software simplifies the entire staffing workflow, covering everything from candidate sourcing to client billing. With its emphasis on process automation and compliance, this software simplifies administrative tasks, saving time and ensuring adherence to regulations.
By automating repetitive tasks with BlueSky, recruiters can focus on more strategic aspects of their work, such as building relationships with candidates and clients.
Top Features of BlueSky
- Skill tracking
- Budget forecasting
- Medical staff scheduling
- Compliance management
5. HRMantra
HRMantra offers you comprehensive automation for all hiring activities, from requisition management to pre-boarding processes. With seamless connectivity to job sites and a robust candidate database, healthcare recruiters can efficiently source and manage potential hires.
You also get online testing, interview scheduling, offer management, and reference checking, all seamlessly integrated in the app. The healthcare staffing software is also one of the best mobile apps for healthcare staffing with easy mobile access.
Top Features of HRMantra
- AI chatbots
- Complete recruiting and payroll services
- Multilingual
- Performance management
6. Veribook
Veribook is a versatile online appointment booking and scheduling tool tailored for small businesses. With its intuitive interface, businesses can effortlessly showcase real-time availability and efficiently manage healthcare appointments online.
The healthcare staffing software's seamless functionality enables businesses to focus on delivering quality care while optimizing their operations.
With Veribook, businesses can effectively manage their appointments, boost productivity, and foster stronger relationships with their clients.
Top Features of Veribook
- Appointment Management
- Scheduling software
- Patient scheduling
7. SmartRecruiters
SmartRecruiters delivers a modern ATS solution tailored for the healthcare industry's emerging staffing needs. Through advanced integrations across job boards and social media platforms, it can maximize your job post reach, accessing diverse talent pools across multiple channels.
Moreover, with SmartRecruiters, you can refine your recruitment strategies to attract top talent effectively.
Top Features of SmartRecruiters
- Social media integration
- Recruitment analytics
- HCM/HRIS integration
8. QGenda
QGenda provides a complete Provider Operations Platform for healthcare. It helps manage your workforce and improve your ability to provide care.
Further, with QGenda, you can easily access accurate call schedules in real-time for all departments. This centralized system ensures everyone has the most current information they need.
Top Features of QGenda
- Workforce scheduling
- Compensation management
- Analytics & Insights
9. Lever
Lever combines simplicity and strength with its user-friendly interface and potent features, mirroring the balance crucial in good health. Its robust sourcing capabilities ensure a diverse talent pool, uncovering top candidates effortlessly.
Also, just as patient satisfaction is pivotal in healthcare, candidate experience matters in recruitment. Lever's personalized application process cultivates a positive impression of your healthcare organization, bolstering your employer brand.
Top Features of Lever
- Interview scheduling
- Applicant tracking
- Onboarding assistance
- Social media integrations
10. Rx Medical Staffing
Rx Medical Staffing offers a staffing solution for medical staffing agencies, covering license tracking, scheduling, job order tracking, and daily hours entry.
Moreover, with Rx Medical, you can efficiently manage your operations in one platform.
Top Features of Rx Medical Staffing
- License tracking
- Employee scheduling
- Applicant tracking
11. Greenhouse
Greenhouse offers a flexible platform with strong features, like a nurturing environment for talent development. Its customizable interview plans and scorecards ensure consistent candidate evaluation, crucial in the diverse healthcare sector.
Further, Greenhouse's detailed analytics offer actionable insights at every hiring stage, helping refine methods and boost efficiency.
Top Features of Greenhouse
- AI-Powered Recruiting
- Talent Sourcing & CRM
- Structured Interview Management
- Diversity & Inclusion Tools
- Reporting & Analytics
- Onboarding & Candidate Experience
Why Do Healthcare Recruiters Need Healthcare Staffing Software?
Healthcare recruiters like you play a vital role in ensuring healthcare organizations have the right staff to provide quality care. As demands for healthcare services continue to grow, so does the need for efficient tools like healthcare staffing agency software.
Primarily, healthcare staffing software makes your job easier and more effective. It streamlines the entire recruitment process, from posting job openings on job boards to onboarding new staff members. By centralizing every aspect of recruiting, you can easily manage candidate profiles, track applications, and communicate with potential hires.
One of the key benefits of healthcare staffing software is its ability to quickly match the right candidate with the right job. Using advanced algorithms and filters, the AI recruiting software identifies candidates with the necessary skills, qualifications, and experience for a particular position.
This saves you time and ensures healthcare organizations get the best possible candidates for their vacancies. Moreover, healthcare staffing agency software provides valuable insights and analytics to inform your decisions.
You can track metrics like time-to-fill, cost-per-hire, and candidate quality, allowing you to optimize your recruitment strategies and improve overall efficiency. For healthcare professionals, this means more opportunities to find positions that align with their expertise and career goals.
By using a centralized platform, they can easily search for job openings, submit applications, and track their progress throughout the hiring process.
Overall, healthcare staffing software streamlines recruitment processes, improves candidate matching, and provides valuable insights to drive better decision-making.
4 Features of an Ideal Healthcare Staffing Software
When choosing a healthcare staffing software, you must understand your exact needs for the software.
If you haven't had any experience in using an applicant tracking system or staffing software, navigating through the complexities of a new staffing tool can be tricky.
Here are 4 aspects you can consider to make your healthcare recruiting process pleasant.
1. Fast Job Posting
Your healthcare staffing software should act as a centralized platform to post jobs. There are several platforms to source candidates, including LinkedIn.
However, posting individually on each platform and tracking applicants from each source can be time-consuming. The staffing software solves this issue by allowing you to upload and monitor job posts on different job sites.
2. Accurate resume screening and matching
There is a growing demand for healthcare staff, specifically skilled nurses, with the medical industry growing at a CAGR of 6.69% from 2023 to 2030. To optimize staffing, healthcare professionals are relying on recruiting agencies.
Hence, a lot rides on recruiters to deliver quality candidates that are pre-screened to do the job. Relying on intuition and manual processes isn’t an option anymore.
Using healthcare staffing software like Skima, recruiters can screen a large number of applicants, discover the top candidates for the job role, and shortlist them.
Since Skima AI compares every candidate against thousands of data points, the tool can provide the best candidates with individual AI matching scores that display their compatibility.
3. Accelerated communication
Once the candidates are shortlisted, it’s important to make quick communication and close the position promptly.
Using healthcare staffing software, you can schedule interviews, send feedback emails, and easily communicate with the applicants. The software also allows you to conduct virtual interviews directly from the platform.
Working with a healthcare mobile app development company can help tailor these solutions so they fit the specific workflows and requirements of your organization
4. Seamless integration
You might have to rely on more than one software for efficient staffing recruitment.
Thus, a seamless integration between these tools is essential. Check if your applicant tracking system can integrate with your resume screening tool and scheduling software.
Summary
To help you find a solution that fits your workflow, speed, and growth goals for 2025 and beyond, we've explored the 11 best recruitment software for healthcare staffing agencies.
As you narrow down your choices, check beyond feature checklists. Examine how each platform integrates with your team’s daily activities. Also, consider how fast recruiters can get used to it and the support you'll have once you go live. The right software should make things easier, not harder.
For a fast and easy decision, consider Skima AI, a platform built to meet the needs of healthcare staffing agencies that require speed, automation, and candidate intelligence, all while being easy to learn.
Frequently Asked Questions
1. What technology platforms are used by medical staffing firms?
Medical staffing firms rely on ATS, CRMs, and workforce management tools. Many now adopt AI-driven solutions like Skima AI to automate sourcing, match qualified clinicians faster, and streamline compliance tracking across multiple facilities.
2. What software helps recruit medical professionals?
Healthcare recruiters use applicant tracking systems, credentialing platforms, and talent intelligence tools. Skima AI stands out by combining AI-powered search, resume parsing, and multi-channel outreach to fill nursing, physician, and allied roles quickly.
3. What technology platforms are used in healthcare staffing?
Healthcare staffing teams use scheduling software, credentialing systems, and AI-driven recruiting tools. Platforms like Skima AI integrate with ATS/HCM systems to deliver end-to-end hiring, from candidate sourcing to onboarding and compliance monitoring.
4. What’s the best AI solution for healthcare staffing?
For 2025, Skima AI is a top choice for healthcare staffing thanks to its powerful AI search, seamless ATS integrations, and automated outreach that accelerates placements and reduces time-to-fill for critical clinical roles.
