Functional Job Analysis

Functional Job Analysis (FJA) is a systematic approach that corporations use to discover and document the essential functions, responsibilities, skills, and qualifications that are required for the performance of a given job role. It refers to decomposing a job into its parts and then defining the functions, roles and skills required for effective execution. Functional job analysis assists organizations in developing accurate job descriptions, providing performance benchmarks, determining the training requirements, and job-related criteria for recruitment, selection, and performance review purposes. With the knowledge of functional requirements of diversified job roles, organizations can match staffing decisions with business goals and improve workforce effectiveness and efficiency of the organization.

Example of Functional Job Analysis

Imagine that a manufacturing company XYZ Industries is looking to hire a production supervisor for its assembly line. To carry out a functional job analysis at XYZ Industries, human resources specialists, department managers, as well as current employees come together to pinpoint the main responsibilities and skills required for the position. This part of the analysis includes overseeing production schedules, managing workflow, monitoring quality standards and operational resolutions. Furthermore, XYZ Industries defines the critical skills and qualifications (leadership, good problem-solving skills, technological knowledge of manufacturing processes, and familiarity with safety regulations) that they demand from the applicants. According to the outcome of the functional job analysis, the company drafts the job description for the production supervisor position including the responsibilities, requirements, and expectations. This information determines the recruitment and selection process by ensuring that candidates have essential skills and job experiences that will make them succeed in the role.