Job Descriptions/ Data Capture Clerk

Data Capture Clerk Job Description: Duties, Skills, Experience & Salary

A data capture clerk is responsible for entering and managing data in company databases and systems. These professionals are key to maintaining data accuracy. They assist internal teams and ensure operations run smoothly by processing data promptly.

Use our customizable and job-post-ready data capture clerk job description template. It includes responsibilities, qualifications, education requirements, and salary insights. Attract ideal candidates smarter and hire faster.

May 12, 2025

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Data Capture Clerk Job Description Template

Job Title: Data Capture Clerk

Location: [Insert Location]

Job Type: [Full-time/Part-time/Contract]

Reports To: [Data Manager/Operations Supervisor]

Job Summary

We are looking for a reliable and detail-focused data capture clerk to collect, input, and verify data in various systems and databases. The ideal candidate is organized, tech-savvy, and capable of working independently under minimal supervision while ensuring high levels of accuracy.

Data Capture Clerk Responsibilities and Duties

  • Accurately enter data from source documents into digital formats
  • Review data for errors or discrepancies and make corrections as needed
  • Maintain data entry requirements by following data program techniques and procedures
  • Ensure timely and accurate processing of information
  • Organize and archive records for future reference
  • Verify data integrity and ensure compliance with company policies
  • Prepare data reports and summaries for internal use
  • Collaborate with other departments to retrieve and validate the required data

Data Capture Clerk Qualifications and Skills

  • High attention to detail and accuracy
  • Fast typing speed and familiarity with data entry software
  • Basic computer proficiency (Excel, Google Sheets, databases)
  • Time management and organizational skills
  • Ability to handle repetitive tasks with consistent output
  • Strong written and verbal communication skills
  • Ability to work independently and meet deadlines

Education and Experience Requirements

  • High school diploma or equivalent required
  • Additional certifications in data management or computer skills are a plus
  • 1–2 years of experience in data entry or a clerical role preferred
  • Familiarity with CRM systems or ERP software is an advantage

Interested candidates should send their resume and a brief cover letter highlighting their data entry experience to [email protected] or call +1 999999999.

Data Capture Clerk Average Salary

In the United States, data capture clerks usually earn between $23,000 and $59,000 a year. Their pay depends on experience, industry, and location.

Hire the Best Data Capture Clerk Now

A well-defined job description helps you attract candidates who are precise, organized, and efficient. Use this template to reduce time-to-hire and bring on data professionals who can support your operational efficiency.

To speed up your hiring, use Skima AI to find the ideal data capture clerk for your needs. Simply enter what you're looking for, such as "data capture clerk with 4 years of experience in New York", and its AI search feature will scan millions of profiles, then rank the best ones for you. Start your free trial now.

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Frequently Asked Questions

1. What is a data capture clerk?

A data capture clerk inputs, verifies, and manages digital data from physical or electronic sources to ensure accuracy and support business operations.

2.What are the key duties of a data capture clerk?

Their primary duties include data entry, error checking, maintaining digital records, verifying data accuracy, and preparing reports.

3. What qualifications are required to become a data capture clerk?

A high school diploma, strong typing skills, attention to detail, and basic computer proficiency are typically required. Prior data entry experience is preferred.

4. How do I hire a data capture clerk?

You can start with a clear job description, post it on relevant job boards, and screen applicants for speed, accuracy, and software skills.