Job Descriptions/ Data Entry Clerk

Data Entry Clerk Job Description: Duties, Skills, Experience & Salary

Data entry clerks play a key role in maintaining accurate records, processing information, and ensuring smooth office operations. A data entry clerk works in sectors like healthcare, finance, and administration. They enter and update databases and records.

Whether it’s for a temporary task or a lasting job, a skilled clerk ensures data is managed well. Use this ready-to-use data entry clerk job description template to simplify your job posting. It covers responsibilities, qualifications, education requirements, and salary insights.

May 9, 2025

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Data Entry Clerk Job Description Template

Job Title: Data Entry Clerk

Location: [Insert Location]

Job Type: [Full-time/Part-time]

Reports To: [Office Manager/Operations Manager]

Job Summary

We are seeking a meticulous and reliable data entry clerk to join our team. The ideal candidate will be responsible for entering and managing data accurately and efficiently, supporting various departments with administrative tasks, and ensuring data integrity.

Data Entry Clerk Job Responsibilities and Duties

  • Enter, update, and maintain data in spreadsheets, databases, and other systems
  • Verify the accuracy of the data entered and correct any discrepancies
  • Sort, organize, and prioritize information for easy access and retrieval
  • Handle and manage confidential information securely
  • Assist with generating reports and documents as needed
  • Perform routine data backups and ensure data is up to date
  • Support other office staff with general administrative duties
  • Ensure data quality standards are met in all entries and processes

Data Entry Clerk Qualifications and Skills

  • Strong attention to detail and high level of accuracy
  • Excellent typing speed and data entry skills
  • Proficiency in MS Office (Word, Excel, Outlook) and data management software
  • Ability to handle large amounts of data and meet deadlines
  • Strong organizational and time-management skills
  • Basic knowledge of data privacy regulations
  • Good communication skills

Education and Experience Requirements

  • High school diploma or equivalent required (Associate’s degree preferred)
  • 1–2 years of experience in data entry, administrative support, or a related field
  • Familiarity with office equipment, such as fax machines, printers, and scanners
  • Experience with data entry software or CRM systems is a plus

We invite you to apply by sending your resume and a brief cover letter detailing your relevant experience. For questions or to submit your application, email us at [email protected] or call +1 999999999.

Data Entry Clerk Average Salary

In the United States, the average salary for a data entry clerk typically ranges from $28,000 to $45,000 annually, depending on experience, location, and industry.

Hire the Best Data Entry Clerk Now

A detailed and comprehensive data entry clerk job description is crucial to finding a skilled professional who ensures accuracy and efficiency in data management.

Furthermore, you can enhance your candidate search process by using AI recruitment software like Skima AI. It offers an AI search feature that allows you to search for top applicants by just typing what you want, like a Google search.

For example, type "data entry clerk with 4 years of experience in New York", and it will search millions of profiles globally and then rank the best ones for you. Skima AI is the leading recruiter-centric platform, trusted by top hiring teams. Start your free trial now.

Frequently Asked Questions

1. What is a data entry clerk?

A data entry clerk is responsible for entering, updating, and maintaining data in databases and systems, ensuring data accuracy and integrity.

2. What does a data entry clerk do?

They enter data, verify its accuracy, organize records, generate reports, and support general administrative tasks in an office environment.

3. What are the key duties of a data entry clerk?

The duties include managing data input, verifying information, organizing data for easy access, and assisting with administrative functions.

4. How to hire a data entry clerk?

You can create detailed job description, post it on job boards, and screen candidates based on attention to detail, typing accuracy, and data management skills.