HR assistants handle administrative tasks, support employee onboarding, do data entry, and keep personnel records updated. They play a key role in helping the human resources department. They are often the first point of contact for HR-related inquiries and help ensure smooth internal operations.
Use this job-post-ready HR assistant job description template to attract top professionals. It includes key responsibilities, essential skills, education requirements, and salary insights. Simplify your candidate search.
May 15, 2025
HR Assistant Job Description Template
Job Title: HR Assistant
Location: [Insert Location]
Job Type: [Full-time/Part-time/Contract]
Reports To: HR Manager / HR Director
About the Role
We are seeking a proactive HR assistant to support our HR department in handling various administrative tasks. The ideal candidate is organized, dependable, and eager to help manage employee records, support recruitment, and contribute to a positive workplace culture.
HR Assistant Job Responsibilities and Duties
Maintain and update employee records and HR databases
Assist with onboarding new employees and conducting orientations
Schedule interviews and coordinate recruitment activities
Help prepare HR documents such as employment contracts and performance reports
Respond to employee inquiries regarding HR policies and procedures
Support benefits administration and leave tracking
Assist in organizing training sessions and company events
Ensure compliance with labor laws and internal policies
HR Assistant Qualifications and Skills
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Proficiency in MS Office (Word, Excel, Outlook)
Familiarity with HR software and systems (e.g., HRIS)
Discretion and confidentiality with sensitive information
Customer-service mindset and team spirit
Education and Experience Requirements
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
1–2 years of experience in an HR or administrative support role
Understanding of HR practices and labor legislation
Internship or entry-level HR experience is a plus
To apply, send your resume and a short cover letter to [email protected] or contact us at +1 999999999 for more details.
Job Title: HR Assistant
Location: [Insert Location]
Job Type: [Full-time/Part-time/Contract]
Reports To: HR Manager / HR Director
About the Role
We are seeking a proactive HR assistant to support our HR department in handling various administrative tasks. The ideal candidate is organized, dependable, and eager to help manage employee records, support recruitment, and contribute to a positive workplace culture.
HR Assistant Job Responsibilities and Duties
Maintain and update employee records and HR databases
Assist with onboarding new employees and conducting orientations
Schedule interviews and coordinate recruitment activities
Help prepare HR documents such as employment contracts and performance reports
Respond to employee inquiries regarding HR policies and procedures
Support benefits administration and leave tracking
Assist in organizing training sessions and company events
Ensure compliance with labor laws and internal policies
HR Assistant Qualifications and Skills
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Proficiency in MS Office (Word, Excel, Outlook)
Familiarity with HR software and systems (e.g., HRIS)
Discretion and confidentiality with sensitive information
Customer-service mindset and team spirit
Education and Experience Requirements
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
1–2 years of experience in an HR or administrative support role
Understanding of HR practices and labor legislation
Internship or entry-level HR experience is a plus
To apply, send your resume and a short cover letter to [email protected] or contact us at +1 999999999 for more details.
HR Assistant Average Salary
In the United States, HR assistants typically earn between $26,500 and $60,000 per year. It depends on experience, location, and company size.
Hire the Right HR Assistant Today
With a detailed job description, you can attract HR assistants who keep your department organized, support employee engagement, and ensure your HR operations run smoothly.
Furthermore, you can enhance your candidate search process by using AI recruitment software like Skima AI. It offers an AI search feature that allows you to search for top applicants by just typing what you want, like a Google search.
For example, type "HR assistant with 4 years of experience in New York", and it will search millions of profiles globally and then rank the best ones for you. Skima AI is the leading recruiter-centric platform, trusted by top hiring teams. Start your free trial now.
An HR assistant provides administrative support to the human resources department, handling records, scheduling, and employee communication.
2. What does an HR assistant do?
They help with onboarding, record-keeping, scheduling interviews, and supporting daily HR functions.
3. What are the responsibilities of an HR assistant?
The responsibilities include maintaining personnel files, assisting with recruitment, handling employee inquiries, and supporting HR compliance tasks.
4. How to hire an HR assistant?
You can start with a clear job description, post it on HR and admin-focused job boards, and look for candidates with strong organizational skills and basic HR knowledge.
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