Job Descriptions/ Payroll Clerk

Payroll Clerk Job Description: Duties, Skills, Education & Salary

Payroll clerks are essential for accurate and timely employee compensation. They handle timesheets, process payroll transactions, and keep records in line with federal and state rules. Their attention to detail and knowledge of payroll systems are key for smooth financial operations.

Use our customizable and updated payroll clerk job description template. It covers key responsibilities, qualifications, education requirements, and salary insights. Simplify your job posting today.

May 21, 2025

Payroll Clerk Job Description Template

Job Title: Payroll Clerk

Location: [Insert Location]

Job Type: [Full-time/Part-time]

Reports To: Payroll Manager / HR Manager / Finance Director

About the Role

We are seeking a detail-oriented and reliable payroll clerk to join our finance or HR team. In this role, you will be responsible for processing employee payments, maintaining payroll records, and ensuring compliance with applicable laws and company policies. The ideal candidate possesses strong numerical skills, discretion, and a commitment to accuracy.

Payroll Clerk Responsibilities and Duties

Process payroll for employees accurately and on schedule
Collect and verify timekeeping information and resolve discrepancies
Maintain and update employee payroll records
Calculate wages, overtime, bonuses, and deductions
Prepare and distribute paychecks or direct deposit statements
Ensure compliance with federal, state, and local payroll regulations
Respond to employee inquiries regarding payroll matters
Collaborate with HR and accounting departments to ensure accurate reporting
Assist with audits and generate payroll reports as needed

Payroll Clerk Qualifications and Skills

Proficiency in payroll software and Microsoft Office, especially Excel
Strong numerical aptitude and attention to detail
Excellent organizational and time-management abilities
Knowledge of payroll regulations and tax laws
Ability to handle confidential information with integrity
Effective communication and interpersonal skills

Education and Experience Requirements

High school diploma or equivalent; associate degree in accounting or related field preferred
Previous experience in payroll or accounting roles is advantageous
Familiarity with payroll systems (e.g., ADP, Paychex) is a plus

Submit your resume and a concise cover letter explaining why you’re a great fit. If possible, include examples of past work or results that reflect your skills. To apply, email your resume to [email protected] or call us at +1 999999999 for more details.

Payroll Clerk Average Salary

The estimated total pay for a Payroll Clerk in the United States is $50,502 per year, with an average base salary of $43,395 annually. These figures can vary based on factors such as location, experience, and the size of the organization.

Hire the Right Payroll Clerk Today

Hiring the right payroll clerk is key for accurate client handling, customer welcoming, and smooth paperwork. A good payroll clerk can cut errors, boost efficiency, and build customer trust in your organisation.

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Frequently Asked Questions

1. What is a payroll clerk?

A payroll clerk is a finance professional responsible for processing employee payments, maintaining payroll records, and ensuring compliance with tax laws and company policies. They play a crucial role in accurate and timely compensation.

2. What does a payroll clerk do?

Payroll clerks collect and verify timesheets, calculate wages and deductions, process paychecks or direct deposits, and handle payroll-related inquiries. This ensures employees are paid accurately and on time.

3. What are the responsibilities of a payroll clerk?

Responsibilities of a payroll clerk include processing payroll transactions, maintaining employee records, and calculating earnings and deductions. They also ensure tax compliance and help staff with payroll questions.

4. How to hire a payroll clerk?

To hire a payroll clerk, first define the role's requirements. Then, post the job on relevant platforms. Next, screen candidates for their accuracy and compliance knowledge. Use tools like Skima AI to find top candidates efficiently. This tool analyzes resumes and matches them to your criteria.