Personio Integration
Bring Skima Intelligence to Personio
Skima AI gives explainable AI-driven match scores, candidate insights, and real-time collaboration directly into Personio. No extra logins or workflow disruption.
What You'll See in Personio ATS with Skima AI
When you integrate Skima AI with Personio ATS, your recruiting team gets AI-driven insights directly inside the Personio ATS dashboard.
AI Match Score (0-100) associated with each candidate application.
Bullet points explaining key reasons why a candidate matches the JB.
"Skima Screened" tag is applied for quick filtering.
An interactive shortlist page for managers to (Approve/Skip + optional note).
Activity note that captures manager feedback for audit trail.
A clear top-10 shortlist that updates in real time as new submissions arrive, ensuring your team focuses on the best candidates first.
Why Personio ATS Recruiting Teams Pick Skima AI
Personio ATS users choose Skima AI because it leverages their existing workflow for smarter decision-making, eliminating the need to switch platforms.
Unified Platform Experience
All AI insights, like scores, reasons, and hiring manager decisions, appear within Personio.
Collaborative Hiring
Skima AI facilitates seamless collaboration between managers via secure shortlist links.
Instant & Ongoing AI Scoring
Leveraging Personio's webhook events, Skima AI instantly scores new applications.
Talent Rediscovery
Past candidates in Personio's database are continuously re-evaluated by Skima AI.
What Skima AI Writes Back to Personio ATS
| Writes back to | Field name | Type | Example |
|---|---|---|---|
| SKIMA Match Score | Activity Note | Number (0–100) | 91 |
| SKIMA Reasons | Activity Note | Text (3–5 bullets) | "5 yrs software development; leadership; AWS" |
| Shortlist URL | Activity Note | URL | https://skima.ai/shortlist/abc |
| Candidate Tag | Tag | String | Skima Screened |
| Hiring Manager Feedback | Activity Note | Enum | 👍 / 👎 / Maybe |
| Hiring Manager Comment | Activity Note | Text | Ready for the second interview |
Notes: Skima AI uses activity notes to send back scores and feedback. Personio doesn't support custom application fields, so bi-directional syncing uses webhooks. If that fails, it polls every 10 to 15 minutes to keep data up to date.
How Does the Shortlist Loop Work?
Skima AI streamlines hiring collaboration inside Personio with a seamless shortlist feedback loop.
Recruiter Shares Shortlist
A secure, access-controlled shortlist link is generated and added as an activity note.
Manager Gives Feedback
Managers simply click 👍, 👎, or "Maybe" and an optional note for their decision.
Skima AI Updates Personio
These decisions write back automatically as activity notes in Personio.
Recruiter Acts on Insights
Recruiters view an AI-ranked, explainable top-10 shortlist and confidently move the right candidates forward.
This loop accelerates decisions, ensures transparency with audit trails, and integrates naturally with Personio's workflow.
Field Map for Personio ATS Integration
A clear data flow map helps Personio recruiting teams and IT admins understand exactly what Skima AI pulls in and pushes back.
Skima AI securely pulls the following data from Personio to enable AI scoring, rediscovery, and insights:
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Candidate Data: name, email(s), number(s), gender, LinkedIn URL, custom attributes.
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Job Position Details: Title, description, department, hiring manager, requisition ID.
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Applications Data: Application status and stage, resume files/attachments, answers to custom application questions.
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Historical Data: Past candidacies, stage progressions, and hiring outcomes for talent rediscovery.
Skima AI writes back AI-driven insights and collaboration data into Personio as follows:
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Activity Note: "Skima AI Match Score: [0-100]" plus scoring rationale.
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Activity Note: "Skima AI Reasons: [key bullet points]" explaining top skills/experiences.
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Activity Note: "Skima AI Shortlist Link: [URL]" for manager collaboration.
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Activity Note: "Hiring Manager Feedback: [👍/👎/Maybe] + optional comments" for audit logs.
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Candidate Tag: "Skima Screened" to label AI-reviewed talent pools.
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(Optional) Stage Updates: Move candidate to "Skima Shortlisted" or custom tags for pipeline tracking.
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(Fallback) File Attachments: Skima AI evidence reports (PDF) if needed for detailed audits.
This bidirectional sync ensures that all hiring stakeholders remain informed within Personio's native interface.
Set up Your Personio Integration
Personio + Skima AI integration is fast, secure, and requires minimal IT effort.
Below are 5 easy steps to set up your Personio integration:
In Personio Settings > API > Recruiting API, create credentials including Company ID and Access Token.
Set webhook endpoints with Skima AI URL to subscribe to candidate and application creation, update, and stage change events.
Configure automated tagging permissions and create a "Skima Screened" tag plus an optional shortlist pipeline stage.
Submit a few test applications to verify that Skima AI match scores appear as activity notes and tags update correctly.
Enable integration on pilot roles; monitor weekly ROI reports and scheduled checkpoints at day 15 and 30.
Security &
Responsible AI
for Personio
Integrations
Trust and compliance are key when integrating Skima AI with Personio ATS. Our approach ensures candidate data stays secure, decisions remain transparent, and hiring managers stay in control while working within Personio's security framework.
- TLS 1.2+ for transit; AES-256 encryption at rest on Personio's AWS cloud infrastructure.
- Fine-grained permissions limit API access and data visibility to authorized personnel only.
- Skima AI delivers explainable match scores, transparent reasons, and involves hiring managers' decisions with no auto-rejects or bias.
- Full audit trails with activity notes preserve hiring discretion and fairness; data protection practices align with GDPR and SOC 2 standards.
Skima AI combines explainable AI with strict security practices, ensuring your Personio ATS integrations remain compliant, auditable, and fair while avoiding bias and discrimination risks.
Customer Snapshot: 30-Day Pilot with Personio ATS
58%
Time-to-screen
2X
Interviews from top-10
+24 NPS
HM Satisfaction
Frequently Asked Questions
Everything you need to know about the Personio Integrations.
Does Skima AI integrate with Personio ATS?
Yes, Skima AI connects securely via Personio's REST API and webhooks to continuously score candidates, write AI-driven match scores and reasons as activity notes, and capture hiring manager feedback within Personio.
What specific fields does Skima AI write back to Personio ATS?
Skima AI writes match scores, reasoning notes, shortlist links, and manager feedback into activity notes. Tags label "Skima Screened" candidates, ensuring collaboration even without custom field support in Personio.
How long does Personio integration setup take?
Setup usually requires 60–90 minutes, covering steps such as API credential generation, webhook setup, tag configuration, and end-to-end validation on a few sample job applications for accuracy.
Are webhooks mandatory for Skima AI's integration?
Yes, webhooks are highly recommended for real-time updates and immediate synchronization. However, if unavailable, Skima AI supports secure 10–15 minute polling intervals to maintain updated data.
Where can users see match scores and AI reasons in Personio?
Match scores and AI-generated reasons appear directly as activity notes on candidate applications in Personio, providing complete visibility within existing recruiter workflows and maintaining a detailed audit history.
Can manager feedback stay within Personio ATS?
Yes, all hiring manager feedback, decisions, and comments are automatically written back as activity notes, maintaining a centralized, traceable, and transparent communication record within Personio's recruiting system.
What if our Personio team has limited API access?
Basic read-only permissions allow candidate data import and scoring, but write access to activity notes and tagging endpoints is required for full Skima AI integration capabilities and collaboration.
Does Skima AI support Personio's data structure?
Yes, Skima AI supports Personio's recruiting pipeline with optional automation that moves candidates to "Skima Shortlisted" or other custom stages, while allowing manual recruiter control if preferred.
How often are match scores and shortlists updated in Personio?
Scores update instantly when triggered by webhook events such as new applications or resume updates, and also refresh periodically through scheduled polling during active job postings.
Does Skima AI ensure data security when integrating with Personio?
Yes, Personio ensures enterprise-grade encryption, secure authentication, and GDPR compliance, while Skima AI follows strict AI ethics, fairness principles, and data privacy protection standards.