PowerSchool Integration
Bring Skima Intelligence to PowerSchool
Skima AI provides explainable AI match scores, evidence, and collaborative feedback loops directly into PowerSchool ATS. No system switching, no workflow disruption.
What You'll See in PowerSchool ATS with Skima AI
When you integrate Skima AI with PowerSchool ATS, your recruiting team gets AI-driven insights directly embedded in your applicant workflow.
AI Match Score (0-100) is attached to each applicant profile.
Bullet points explaining why the candidate matches the job description.
"Skima Screened" Tag for quick filtering and pipeline organization.
Shortlist page for hiring managers (Approve/Skip + optional note).
Activity notes that capture manager feedback for complete audit trails.
A clear top 10 shortlist that updates automatically as new applications arrive. This ensures your team always works on the best candidates first.
Why PowerSchool Recruiting Teams Pick Skima AI
PowerSchool integrates Skima AI because it enhances their ATS with intelligent candidate matching and screening without replacing the platform.
Stay in One System
All scores, reasoning, and HM feedback appear directly within PowerSchool ATS applicant records.
Simplified Manager Collaboration
Share a shortlist link; Skima AI writes responses back into PowerSchool.
Always-Fresh Rankings
New applications are scored instantly, keeping your candidate pipeline current and organized.
Rediscover Past Talent
Skima AI resurfaces qualified candidates already in your PowerSchool database across new opportunities.
What Skima AI Writes Back to PowerSchool ATS
| Writes back to | Field name | Type | Example |
|---|---|---|---|
| Activity Note | SKIMA Match Score | Number (0–100) | 86 |
| Activity Note | SKIMA Reasons | Long text (3–5 bullets) | "8 yrs classroom management; PE certification; coaching background" |
| Activity Note | Shortlist Link | URL | https://…/shortlist/abc |
| Applicant Tag | SKIMA Screened | Tag | SKIMA Screened |
| (Optional) Activity Note | HM Feedback | Enum | 👍 / 👎 / Maybe |
| (Optional) Activity Note | HM Comment | Short text | "Strong fit for grade 5; interview ready" |
Note: PowerSchool ATS stores all Skima AI data through activity notes and applicant tags. Since PowerSchool limits custom fields (10 per location), Skima AI uses the activity timeline for complete transparency and audit compliance.
How does the Shortlist Loop work?
Skima AI makes hiring collaboration inside PowerSchool ATS faster and easier by creating a seamless feedback loop.
Recruiter Shares the Shortlist
A secure, no-login shortlist link is generated and added as an activity note on the job posting.
Manager Gives Feedback
The manager simply clicks 👍, 👎, or "Maybe" and optional for their decision.
Skima AI Updates PowerSchool
These decisions are automatically written back as activity notes on the posting within PowerSchool ATS.
Recruiter Acts on Insights
The recruiter sees an explainable, AI-ranked shortlist and moves the right candidates forward with confidence.
The result is real-time collaboration, faster hiring decisions, and a transparent audit trail that integrates naturally with PowerSchool's activity-based workflow.
Field Map for PowerSchool ATS Integration
A clear data flow map helps PowerSchool IT admins and recruiting teams understand exactly what Skima AI pulls in and pushes back
Skima AI securely retrieves the following data from PowerSchool ATS to power AI-driven candidate scoring and rediscovery:
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Applicant Profile Data: Name, email(s), phone(s), location, application date, LinkedIn profile.
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Application Data: Resume files, application form responses, screening question answers.
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Job Posting Details: title, description, requirements, location, department.
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Application History: Previous applications by the candidate, status history, date applied.
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Custom Fields: Any custom screening fields configured for the posting (up to 10 per location).
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Assessment Data: If PowerSchool Candidate Assessment is enabled, assessment results and scores.
After scoring and ranking, Skima AI writes structured results back into PowerSchool ATS using its native activity note system and tagging framework:
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Activity Note: "Skima AI Match Score: [0-100]" with detailed scoring rationale.
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Activity Note: "Skima AI Reasons: [AI-generated bullet points]" explaining the match and evidence from the resume.
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Applicant Tag: "SKIMA Screened" for quick filtering, searching, and pipeline organization.
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Activity Note: "Skima Shortlist Link: [URL]" for secure manager collaboration.
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Activity Note: "HM Feedback: [👍/👎/Maybe] + [optional comment]" capturing hiring manager decisions.
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(Optional) Custom Field Update: Populate the custom scoring field if configured for the posting.
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(Optional) File Attachment: SKIMA_Evidence.pdf if evidence documentation is needed for compliance.
This bidirectional data sync ensures hiring managers always see real-time AI insights within PowerSchool's natural activity flow
Set up Your PowerSchool Integration
PowerSchool + Skima AI integration is fast, secure, and requires minimal IT effort.
Below are 5 easy steps to set up your PowerSchool integration:
Submit a partner integration request to PowerSchool to authorize Skima AI data access. Provide Skima AI's company information and use case documentation.
PowerSchool IT will configure permissions for Skima AI to read applicant data, job postings, and application materials. Specify which locations/districts will use the integration.
Create the "SKIMA Screened" tag within PowerSchool ATS. Configure custom applicant filters (optional) to surface Skima-scored candidates in PowerSchool's search interface.
Upload test resumes to 2-3 active postings → confirm Match Scores appear in activity notes → submit sample HM feedback (👍/👎) → verify feedback writes back to PowerSchool activity timeline.
Enable Skima AI on 3-5 pilot roles. PowerSchool IT monitors data flow. Receive weekly scoring reports and checkpoint reviews at day-15 and day-30.
Security &
Responsible AI
for PowerSchool
Integrations
Trust and compliance are crucial for integrating Skima AI with PowerSchool ATS. Our approach secures applicant data and ensures transparency while meeting K-12 data governance requirements
- All data exchanged between PowerSchool and Skima AI is encrypted using TLS 1.2+ and AES-256.
- Skima AI processes educational hiring data consistent with FERPA requirements and does not retain personally identifiable information longer than necessary.
- Only authorized PowerSchool admin and IT staff can configure the integration; recruiters and hiring managers access Skima AI insights through PowerSchool's native interface.
- Skima AI and PowerSchool maintain a signed DPA outlining data handling, subprocessors, and compliance obligations.
- Skima AI maintains SOC 2 Type II certification covering security, availability, and confidentiality controls.
Skima AI combines explainable, evidence-based AI with strict security practices, ensuring your PowerSchool recruiting integrations remain compliant, auditable, and fair while supporting equitable K-12 hiring.
Customer Snapshot: 30-Day Pilot with PowerSchool ATS
58%
Time-to-screen
2X
Interviews from top-10
+24 NPS
HM Satisfaction
Frequently Asked Questions
Everything you need to know about the PowerSchool Integrations
Does Skima AI integrate with PowerSchool ATS? How does it work?
Yes, Skima AI integrates via a dedicated partnership with PowerSchool IT, scoring candidates, writing match scores and reasons through activity notes, and tracking manager feedback directly in applicant timelines.
What data does Skima AI pull from PowerSchool?
Skima AI securely retrieves applicant names, emails, phones, resumes, application responses, job details, custom screening fields, and application history, all encrypted for AI analysis and scoring within PowerSchool ATS.
Where will Match Scores and Reasons appear in PowerSchool?
Match Scores and Reasons appear as activity notes on each applicant's record, integrated with recruiter and manager comments, searchable, filterable, and provide a full timeline of AI-driven analysis.
Can we filter or search for Skima-screened candidates in PowerSchool?
Yes, all scored candidates receive a "SKIMA Screened" tag, enabling users to filter applicants quickly. Custom saved searches can highlight top pre-screened, high-scoring candidates efficiently.
How long does PowerSchool ATS + Skima AI setup take?
Setup usually requires 7–10 business days, including PowerSchool IT authorization, permissions configuration, tag setup, pilot testing on 2–3 postings, and go-live enablement, depending on IT team availability.
Does Skima AI require an API to work with PowerSchool?
No public API exists. Integration is managed through a secure partnership with PowerSchool IT, providing authorized, encrypted access to applicant data while maintaining compliance and security standards.
Can hiring manager feedback stay inside PowerSchool?
Yes, Skima AI writes hiring manager decisions and optional comments as activity notes, preserving a complete feedback trail in applicant records and ensuring visibility in the applicant timeline.
What if our district has limited IT resources for integration setup?
Skima AI provides a dedicated integration specialist to guide PowerSchool IT teams, streamlining setup, reducing internal workload, and offering remote support to ensure successful configuration.
Will Skima AI automatically move applicant statuses or stages in PowerSchool?
No, Skima AI does not change applicant statuses. Recruiters control all stage transitions. Skima provides scoring, shortlist recommendations, and insights, but workflow actions remain fully manual.
How often are match scores refreshed for active postings in PowerSchool?
Scores are generated on application submission or resume uploads. Completed applications remain static, but scores can be manually recalculated if resumes or job descriptions are updated. Continuous re-scoring occurs only with changes.