How long does it take to implement candidate rediscovery software across a staffing agency?

Implementation usually takes a few hours for the initial connection. This is followed by a structured 30-day pilot before rolling out to your entire team. The initial technical setup is quick. The pilot period is designed to ensure the tool works well with your specific database before every recruiter starts using it.

For a Bullhorn integration, setup begins with generating an OAuth client or API key. Next, you configure custom fields under Admin and Field Mappings for match score, reasons, and shortlist link output. You also set up fields for feedback from the hiring manager or account manager. Testing the connection on two or three live job orders confirms that everything populates correctly before expanding further.

Most agencies do not roll out to the full team right after the initial setup. A structured pilot, typically lasting 30 days with checkpoints at day 15 and day 30, tests the tool against a small number of live job orders first. It tracks time-to-screen and submission results before wider adoption. Tools like Skima AI follow this same sequence: connect the ATS, configure fields, test on live job orders, and then expand the pilot's scope once results confirm the tool works as expected.

Rolling out to the full team after a successful pilot generally happens faster than the pilot itself. Recruiters mainly need to learn how to read match scores and shortlists rather than configure anything technical themselves. Agencies using multiple ATS or CRM platforms across different desks should expect each additional system to require its own separate setup timeline.