Paylocity HCM Integration
Bring Skima Intelligence to Paylocity HCM
Skima AI provides AI-driven candidate insights, internal talent rediscovery, and manager feedback inside Paylocity HCM for better recruitment, onboarding, and analytics.
What You'll See in Paylocity HCM with Skima AI
Integrating Skima AI with Paylocity HCM brings powerful AI-based candidate scoring, reasons, and feedback directly into your employee and talent management workflows.
AI Match Score (0–100) visible on candidate records.
Reason bullets outlining why a candidate matches the job description.
Tags for quick filtering, e.g., "Skima Screened.".
Manager shortlist page with Approve/Skip and optional comments.
Activity logs capture manager feedback and audit trails.
Real-time top 10 AI shortlist, updated as new candidates enter the system, helping you engage with the best candidates.
Why Paylocity HCM Teams Pick Skima AI
Paylocity users pick Skima AI to add intelligent insights across the entire recruitment cycle and predictive talent insights without disrupting existing HR workflows.
Stay in One System
AI-powered insights inside Paylocity employee and candidate records.
Enhanced Hiring Collaboration
Shortlist links enable easy manager feedback inside Paylocity.
Fresh Candidate Rankings
New applicants are scored instantly via event notifications or delta polling.
Talent Rediscovery
Skima AI surfaces qualified talent already in Paylocity's database.
What Skima AI Writes Back to Paylocity HCM
| Writes back to | Field name | Type | Example |
|---|---|---|---|
| Candidate Custom Field | SKIMA Match Score | Number (0–100) | 86 |
| Candidate Custom Field | SKIMA Reasons | Long text (3–5 points) | 3 yrs retail sales; POS; shift lead |
| Candidate Custom Field/Note | Shortlist Link | URL | https://.../shortlist/abc |
| Candidate Tag | SKIMA Screened | Tag | SKIMA Screened |
| (Optional) Candidate Custom Field | HM Feedback | Enum | 👍 / 👎 / Maybe |
| (Optional) Candidate Custom Field | HM Comment | Short text | Ready for phone screen |
Events that Skima AI reacts to: Candidate application created or updated, Job status changes, Resume/attachment uploads (If Paylocity webhooks are unavailable, Skima AI uses safe polling intervals for updates).
How the Skima AI Shortlist Feedback Loop Works in Paylocity
Skima AI powers hiring collaboration with a seamless shortlist feedback loop specifically adapted for Paylocity.
Recruiter Shares Shortlist Link
Recruiter shares Skima AI shortlist link (no Paylocity login needed).
Manager Provides Feedback
Manager reviews and sends feedback (approve/skip + optional note).
Skima AI Updates Paylocity
Skima AI writes feedback back into Paylocity candidate records.
Recruiter Acts on Insights
Recruiters see real-time updated top 10 candidate rankings.
The outcome is real-time collaboration, faster decision-making, and a transparent audit trail. It improves the hiring experience for both recruiters and managers.
Field Map for Paylocity HCM Integration
A clear data-flow map ensures Paylocity admins and IT teams understand exactly what Skima AI pulls and pushes.
Skima AI securely retrieves data essential for candidate scoring and talent rediscovery:
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Candidate Data: ID, Name, Contact Information, Location.
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Job Requisition Data: Title, Department, Description, Location.
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Application Data: Status, Stage, Attachments (Resume).
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Employee/Applicant Records: Records as per Paylocity API schema.
Skima AI writes AI-driven candidate evaluation results back into Paylocity HCM for centralized visibility.
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Candidate Custom Field: Skima AI Match Score (number 0–100).
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Candidate Custom Field: Skima AI Reasons (long text), providing key points.
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Candidate Tag: Skima Screened tag used for quick filtering and reporting.
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Optional Candidate Custom Field: Hiring Manager Feedback (enum with values Approve / Reject / Maybe).
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Optional Candidate Custom Field: Manager Comments (short text for qualitative notes).
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Activity Note: Logs summary of shortlist feedback, e.g., "HM 👍 for candidate X via Skima shortlist.".
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Attachment Fallback: Skima AI may attach a PDF evidence file (SKIMA_Evidence.pdf).
This bidirectional integration ensures hiring managers see real-time AI insights without leaving Paylocity.
Set up Your Paylocity Integration
Skima AI + Paylocity HCM integration requires secure configuration and minimal IT effort.
Here are 6 steps to set up your Paylocity integration:
Generate API credentials (OAuth2 client ID and secret) from Paylocity Developer Portal.
Create necessary custom fields/tags in Paylocity or allow Skima AI to provision them.
Configure API permissions for reading candidates, jobs, and attachments, and writing evaluation data.
Enable event notifications/webhooks or configure polling for updates.
Perform tests on pilot job requisitions: upload resumes, confirm scores and reasons, submit manager feedback, and verify logs.
Roll out across pilot roles; receive success metrics and ROI reports.
Security &
Responsible AI
for Paylocity
Integrations
Enterprise-grade security and ethical AI practices help ensure your Paylocity talent management system is compliant, transparent, and fair in its talent decisions.
- Skima AI provides resume-based scoring with no automated rejections.
- All manager feedback and AI decisions are logged in Paylocity for transparency.
- Role-based access controls protect users' visibility.
- Data is encrypted in transit and at rest, adhering to industry standards.
- Compliance with key regulations (e.g., GDPR) is ensured by Skima AI.
- Regular security audits and responsible AI practices reinforce fairness and auditability.
Skima AI combines innovative AI technology with enterprise-grade security practices to keep your Paylocity integrations compliant, auditable, and fair.
Customer Snapshot: 30-Day Pilot with Paylocity HCM
58%
Time-to-screen
2X
Interviews from top-10
+24 NPS
HM Satisfaction
Frequently Asked Questions
Everything you need to know about the Paylocity HCM Integrations.
How does Skima AI integrate across Paylocity HCM modules?
Skima AI connects via Paylocity's OAuth2-secured APIs, integrating candidate scoring and feedback into recruitment, employee management, and workforce planning modules via custom fields and tags for a unified hiring experience.
What data objects does Skima AI enhance in Paylocity HCM?
Skima AI enriches Candidate, Employee, Job Requisition, and Application objects with AI scores, matching reasons, and manager feedback, ensuring seamless integration while respecting Paylocity's data structures and security protocols.
Can Skima AI support internal mobility and development within Paylocity?
Yes, Skima AI analyzes employee profiles and skills stored in Paylocity to recommend internal career opportunities, helping HR identify growth paths and optimize talent utilization effectively.
How does Skima AI assist workforce planning through Paylocity?
Skima AI provides predictive insights for hiring needs, skills gaps, and succession planning by integrating with Paylocity's workforce data, supporting strategic decision-making and budgeting.
What permissions are required for Paylocity HCM integration?
Requires OAuth2 credentials with read access to candidates, jobs, and employee records, plus write permissions for custom fields, tags, and activity notes to capture AI scoring and feedback.
How does Skima AI maintain security and compliance within Paylocity?
Skima AI adheres to Paylocity's security model with role-based access, encrypted data transmission, audit trails of hiring decisions, and compliance with relevant data privacy regulations.
Can Paylocity customizations affect the Skima AI integration?
Skima AI is designed to adapt to custom fields and business rules in Paylocity, ensuring smooth operation within configured workflows and organizational requirements.
How does AI scoring differ for external candidates vs. internal employees?
Skima AI applies tailored algorithms for external applicants and internal employees, considering resumes, past performance, and Paylocity-stored employee data to generate accurate fit scores.
Does Skima AI support Paylocity's talent management and engagement features?
Yes, Skima AI complements Paylocity's native talent and performance tools by embedding AI-driven insights directly into employee and candidate profiles to enhance decision quality.
How often are AI insights refreshed in Paylocity HCM?
AI scores and feedback refresh in near real-time, triggered by new applications, profile updates, or job changes within Paylocity, keeping hiring managers informed with current data.