Job Descriptions/ Medical Office Manager

Medical Office Manager: Duties, Skills, Education & Salary

A Medical Office Manager ensures smooth operations in healthcare facilities by overseeing administrative processes, staff coordination, and patient services. They serve as the key link between physicians, staff, and patients, ensuring the clinic or medical office runs efficiently and compliantly.

Use this expert-written job description to find an organized and experienced medical office manager who can lead your healthcare team with professionalism and care.

Jun 5, 2025

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Medical Office Manager Job Description Template

Job Title: Medical Office Manager

Location: [Insert Location]

Job Type: [Full-time/Part-time]

Reports To: Clinic Director / Practice Owner / Physician

About the Role

We are seeking a skilled and motivated Medical Office Manager to lead the daily operations of our healthcare practice. You will supervise administrative staff, handle scheduling and billing, manage compliance tasks, and ensure a high-quality patient experience. The ideal candidate is both detail-oriented and people-focused, with strong knowledge of healthcare systems and office management.

Medical Office Manager Responsibilities and Duties

  • Oversee daily administrative operations of the medical office
  • Manage front-desk and support staff scheduling and performance
  • Ensure accurate patient registration, appointment scheduling, and recordkeeping
  • Monitor billing, coding, and insurance claims processes
  • Maintain compliance with healthcare regulations (HIPAA, OSHA, etc.)
  • Manage inventory of medical and office supplies
  • Resolve patient issues and inquiries with professionalism
  • Coordinate with physicians, nurses, and external vendors
  • Implement policies and procedures to improve efficiency
  • Prepare reports related to office performance, finances, and staff

Medical Office Manager Qualifications and Skills

  • Strong leadership, organizational, and multitasking skills
  • Proficiency in electronic medical records (EMR/EHR) systems
  • Excellent communication and customer service abilities
  • Working knowledge of medical billing, coding, and insurance
  • Familiarity with HIPAA, OSHA, and healthcare compliance standards
  • Problem-solving mindset and attention to detail
  • Ability to manage confidential information with integrity

Education and Experience Requirements

  • Associate or Bachelor’s degree in Healthcare Administration, Business, or related field
  • 3+ years of experience in medical office management or healthcare administration
  • Certification such as Certified Medical Manager (CMM) or CMOM is a plus
  • Experience with EMR systems (e.g., Epic, Kareo, Athenahealth) preferred

Interested candidates should submit a resume and cover letter to [email protected] or call +1 999999999 for more information.

Medical Office Manager Average Salary

In the United States, Medical Office Managers earn an average salary of $59,000 to $74,000 per year, depending on experience, certifications, and facility size. Senior managers in large practices can earn over $85,000 annually.

Hire the Right Medical Office Manager Today

An experienced Medical Office Manager keeps your healthcare practice organized, compliant, and patient-focused. Use this job description to attract the best talent and support your clinic's long-term growth.

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Frequently Asked Questions

1. What does a medical office manager do?

They oversee administrative operations in a healthcare practice, including staffing, billing, compliance, and scheduling.

2. What skills are needed for a medical office manager?

Leadership, EMR knowledge, medical billing, compliance expertise, and communication skills.

3. Do medical office managers need a degree?

While not always required, a degree in healthcare administration or a related field is preferred.

4. Where do medical office managers work?

They typically work in private practices, outpatient clinics, dental offices, and specialty care centers.