Medical Office Manager: Duties, Skills, Education & Salary
A Medical Office Manager ensures smooth operations in healthcare facilities by overseeing administrative processes, staff coordination, and patient services. They serve as the key link between physicians, staff, and patients, ensuring the clinic or medical office runs efficiently and compliantly.
Use this expert-written job description to find an organized and experienced medical office manager who can lead your healthcare team with professionalism and care.
Jun 5, 2025
Medical Office Manager Job Description Template
Job Title: Medical Office Manager
Location: [Insert Location]
Job Type: [Full-time/Part-time]
Reports To: Clinic Director / Practice Owner / Physician
About the Role
We are seeking a skilled and motivated Medical Office Manager to lead the daily operations of our healthcare practice. You will supervise administrative staff, handle scheduling and billing, manage compliance tasks, and ensure a high-quality patient experience. The ideal candidate is both detail-oriented and people-focused, with strong knowledge of healthcare systems and office management.
Medical Office Manager Responsibilities and Duties
Oversee daily administrative operations of the medical office
Manage front-desk and support staff scheduling and performance
Ensure accurate patient registration, appointment scheduling, and recordkeeping
Monitor billing, coding, and insurance claims processes
Maintain compliance with healthcare regulations (HIPAA, OSHA, etc.)
Manage inventory of medical and office supplies
Resolve patient issues and inquiries with professionalism
Coordinate with physicians, nurses, and external vendors
Implement policies and procedures to improve efficiency
Prepare reports related to office performance, finances, and staff
Medical Office Manager Qualifications and Skills
Strong leadership, organizational, and multitasking skills
Proficiency in electronic medical records (EMR/EHR) systems
Excellent communication and customer service abilities
Working knowledge of medical billing, coding, and insurance
Familiarity with HIPAA, OSHA, and healthcare compliance standards
Problem-solving mindset and attention to detail
Ability to manage confidential information with integrity
Education and Experience Requirements
Associate or Bachelor’s degree in Healthcare Administration, Business, or related field
3+ years of experience in medical office management or healthcare administration
Certification such as Certified Medical Manager (CMM) or CMOM is a plus
Experience with EMR systems (e.g., Epic, Kareo, Athenahealth) preferred
Interested candidates should submit a resume and cover letter to [email protected] or call +1 999999999 for more information.
Job Title: Medical Office Manager
Location: [Insert Location]
Job Type: [Full-time/Part-time]
Reports To: Clinic Director / Practice Owner / Physician
About the Role
We are seeking a skilled and motivated Medical Office Manager to lead the daily operations of our healthcare practice. You will supervise administrative staff, handle scheduling and billing, manage compliance tasks, and ensure a high-quality patient experience. The ideal candidate is both detail-oriented and people-focused, with strong knowledge of healthcare systems and office management.
Medical Office Manager Responsibilities and Duties
Oversee daily administrative operations of the medical office
Manage front-desk and support staff scheduling and performance
Ensure accurate patient registration, appointment scheduling, and recordkeeping
Monitor billing, coding, and insurance claims processes
Maintain compliance with healthcare regulations (HIPAA, OSHA, etc.)
Manage inventory of medical and office supplies
Resolve patient issues and inquiries with professionalism
Coordinate with physicians, nurses, and external vendors
Implement policies and procedures to improve efficiency
Prepare reports related to office performance, finances, and staff
Medical Office Manager Qualifications and Skills
Strong leadership, organizational, and multitasking skills
Proficiency in electronic medical records (EMR/EHR) systems
Excellent communication and customer service abilities
Working knowledge of medical billing, coding, and insurance
Familiarity with HIPAA, OSHA, and healthcare compliance standards
Problem-solving mindset and attention to detail
Ability to manage confidential information with integrity
Education and Experience Requirements
Associate or Bachelor’s degree in Healthcare Administration, Business, or related field
3+ years of experience in medical office management or healthcare administration
Certification such as Certified Medical Manager (CMM) or CMOM is a plus
Experience with EMR systems (e.g., Epic, Kareo, Athenahealth) preferred
Interested candidates should submit a resume and cover letter to [email protected] or call +1 999999999 for more information.
Medical Office Manager Average Salary
In the United States, Medical Office Managers earn an average salary of $59,000 to $74,000 per year, depending on experience, certifications, and facility size. Senior managers in large practices can earn over $85,000 annually.
Hire the Right Medical Office Manager Today
An experienced Medical Office Manager keeps your healthcare practice organized, compliant, and patient-focused. Use this job description to attract the best talent and support your clinic's long-term growth.
Need faster hiring? Use Skima AI to instantly find and rank qualified medical office managers near you, just type “office manager with EMR experience in New York” and let the AI do the work.
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