Job Descriptions/ Mail Clerk

Mail Clerk Job Description: Duties, Skills, Experience & Salary

Mail Clerks ensure the smooth flow of mail and packages within organizations by sorting, distributing, and processing incoming and outgoing correspondence. They play a critical role in maintaining communication and supporting day-to-day business operations.

Use this expert-written job description to hire dependable mail clerks who keep your office organized and efficient.

Jun 5, 2025

Mail Clerk Job Description Template

Job Title: Mail Clerk

Location: [Insert Location]

Job Type: [Full-time/Part-time/Contract]

Reports To: Office Manager / Facilities Supervisor

About the Role

We are seeking a reliable and detail-oriented Mail Clerk to handle mail operations for our organization. The ideal candidate will manage incoming and outgoing mail, ensure timely distribution, and assist with packaging, tracking, and deliveries. This role is essential for maintaining effective communication across departments and with external partners.

Mail Clerk Responsibilities and Duties

Sort and distribute incoming mail and packages to the correct departments or individuals
Prepare and process outgoing mail, including postage and shipping labels
Maintain records of incoming and outgoing correspondence
Track deliveries and ensure timely receipt or dispatch
Operate mailroom equipment such as postage meters, scanners, and printers
Assist with bulk mailings, labeling, and document preparation
Handle sensitive or confidential mail according to company policy
Coordinate with couriers and shipping companies as needed
Monitor and reorder mailing supplies (e.g., envelopes, stamps, shipping materials)
Support general office duties when required (e.g., filing, photocopying, front desk coverage)

Mail Clerk Skills and Qualifications

Strong organizational and time-management skills
Basic computer proficiency (email, tracking software, data entry)
Attention to detail and accuracy in sorting and labeling
Ability to lift packages and perform physical tasks
Dependable, punctual, and able to work independently
Familiarity with mailing systems and postage meters is a plus
Good communication skills for coordinating with internal teams and vendors

Education and Experience Requirements

High school diploma or equivalent (GED)
Previous experience in mailroom, clerical, or administrative support preferred
On-the-job training will be provided for entry-level candidates

To apply, please send your resume and a brief cover letter to [email protected] or call +1 999999999 for more details.

Mail Clerk Average Salary

In the United States, Mail Clerks typically earn between $32,000 and $42,000 annually, depending on experience, industry, and location.

Hire a Dependable Mail Clerk Today

With this clear and actionable job description, you can attract and hire a qualified mail clerk to keep your communication channels running smoothly.

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